Your Virtual Clinic. Fully Automated.
ClinicFlow's AI agents handle intake, triage, scheduling, and follow-up — so clinical staff only touch the cases that actually need them.
The Operational Gap in Virtual Care
Virtual care usage has been flat since 2022, yet administrative costs have risen 34% — the gap is operational, not clinical.
Trusted by leading virtual care groups
The lack of adequately trained administrative staff is a cited barrier to telehealth sustainability.
The Complete CareOps Platform
Five AI agents, one unified system. From the moment a patient reaches out to post-visit follow-up — fully automated.
CareOps Intake Agent
Handles the full patient intake process end-to-end via conversational AI. Collects symptoms, history, and reason for visit.
CareOps Triage Engine
Rules-and-AI-driven triage that reads intake data and routes each patient to the right care level or escalation path.
CareOps Scheduler
Books, reschedules, and manages appointment slots in real time based on provider availability and triage output.
CareOps Follow-Up Agent
Sends post-visit instructions, collects patient-reported outcomes, and flags non-responders for clinical review.
CareOps Dashboard
Unified operations view showing every patient in the pipeline — from first contact through post-visit — with agent logs and escalation queues.
Replace your entire front-office stack with one platform.
From First Contact to Follow-Up
A patient reaches out. ClinicFlow handles everything else.
Patient Reaches Out
A patient contacts the clinic via web form, SMS, or patient portal. The AI intake agent begins immediately — no hold time, no callback queue.
AI Handles Intake
The agent collects symptoms, medical history, insurance details, and reason for visit through a natural conversational flow. Takes under 90 seconds on average.
Triage & Scheduling
Intake data flows to the triage engine, which routes the patient to the right provider and care level. The scheduler books the appointment in real time.
Post-Visit Follow-Up
After the appointment, the follow-up agent sends instructions, collects outcomes data, and flags anything that needs clinical review.
Hi, I'm your ClinicFlow assistant. What brings you in today?
Intake complete in 87 seconds
Built for Virtual Clinics. Not Retrofitted.
Legacy practice management platforms were designed for in-person offices. ClinicFlow is purpose-built for the automation era.
| Feature | Best for Virtual ClinicsClinicFlow | Athenahealth | Tebra |
|---|---|---|---|
| AI front-office agents | Full | None | None |
| Virtual-first design | Native | Retrofitted | Retrofitted |
| Pricing model | Flat monthly fee | 4–7% of collections | Tiered + add-ons |
| Scales without headcount | Yes | No | No |
| Intake automation | Conversational AI | Partial (forms) | Partial (forms) |
| Average setup time | <1 week | 3–6 months | 4–8 weeks |
| In-house billing support | Yes | No | Yes |
A $2M/year clinic pays Athenahealth up to $140,000 annually in platform fees. ClinicFlow is a flat monthly subscription.
Simple, Transparent Pricing
No percentage-of-collections fees. No hidden add-ons. Just a flat monthly rate that scales with your clinic.
Starter
Single-provider clinics
- Up to 1 provider
- Up to 200 patient interactions/mo
- CareOps Intake Agent
- CareOps Scheduler
- Email support
Growth
Growing multi-provider clinics
- Up to 5 providers
- Up to 1,000 patient interactions/mo
- Full CareOps Suite (Intake + Triage + Scheduler + Follow-Up)
- CareOps Dashboard
- Priority support
- EHR integration (Athenahealth, Tebra)
Enterprise
Health systems + multi-site clinics
- Unlimited providers
- Unlimited patient interactions
- Full CareOps Suite
- Custom EHR + workflow integrations
- HIPAA BAA + compliance docs
- Dedicated success manager
- SLA 99.9% uptime guarantee
What Clinic Operators Are Saying
Real results from virtual clinics that replaced admin overhead with AI agents.
“We replaced two full-time intake coordinators with ClinicFlow in the first month. Our providers are seeing 40% more patients and the burnout complaints have essentially stopped.”
Dr. Sarah Chen
Medical Director, NovaCare Telehealth
“The comparison to Athenahealth wasn't even close. We were paying $90K a year in platform fees plus admin salaries. ClinicFlow cut our front-office operating costs by half.”
Marcus Webb
Practice Manager, QuickClinic
“Setup was under a week. The triage engine handles 80% of our inbound patient routing with zero staff involvement. I didn't believe it until I saw the dashboard.”
Jennifer Okafor
COO, TeleHealth+ Network
Frequently Asked Questions
Everything you need to know about ClinicFlow before your first conversation with us.
Still have questions? Email our team and we'll get back to you within one business day.
Ready to Automate Your Front Office?
Join virtual clinics replacing admin overhead with AI agents. Setup in under a week.
No contracts. No percentage fees. HIPAA compliant.